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Purchase Ledger and Purchase Ordering

What is it?

OASIS Purchase Ledger and Purchase Ordering work together to send and record orders, match them against invoices, track invoices through the approvals process and ensure timely payments.  Throughout this process OASIS Nominal Ledger is updated at each stage to keep budget holders up to date.

Why it works well

OASIS Purchase Ledger ensures you are always aware of your total commitments and can pay your suppliers quickly and easily, automatically updating OASIS Nominal Ledger and informing budget holders spending choices.

Key benefits

  • User choices – payments by cheque or BACS, use of email facilities for Orders and remittances, user definable order, remittance and cheque formats.
  • Powerful reporting enabling historic information to be found.
  • Full commitment accounting ensuring budget holders do not overspend.

Main Features – Purchase Ledger

  • Comprehensive supplier details
  • Batch control for all transaction batches – invoices, credits, payments and journals
  • Approved or unapproved invoices and credits with option to email unapproved invoices to approvers
  • Payment by cheque or BACS
  • Automatic payments using user-definable remittance advices, e-mailed if required to those paid by BACS
  • Full Commitment accounting when used this Purchase Ordering module
  • Reporting tools allow the tracking of historic items which may have been purchased years before
  • Flexible importing of transactions from other systems
  • Quick and easy viewing of supplier invoices

Main Features – Purchase Ordering

  • Easy amending or cancelling of orders
  • Multiple order books
  • Goods in facility, linking with stock control
  • Comprehensive reports on orders – either completed or incomplete
  • Link to Nominal Ledger updates budget commitments
  • Links to OASIS School Shop
  • Variety of options of linking with Shop and Nominal Ledger